Job Description

Executive Assistant – Owner & COO

Location: Kingston, Ontario

About Us

We are a leading construction developer in Ontario committed to dynamic and assertive corporate practices. We champion innovation in construction methodologies and prioritize both local and global concerns in our services to the construction and property management sectors. Embracing diversity and inclusiveness, we aim to be the premier resource in Canada.

Job Description

We are seeking a highly organized and resourceful Executive Assistant to provide comprehensive support to our Owner and Chief Operating Officer (COO) . The successful candidate will excel at managing complex priorities, maintaining discretion, and ensuring seamless day-to-day operations. This role requires excellent communication skills, strong judgment, and the ability to anticipate the needs of senior leadership while managing a wide range of administrative and strategic tasks.

Key Responsibilities

Executive Support

• Provide direct administrative support to the Owner and COO, including calendar management, scheduling, and correspondence.
• Draft, edit, and finalize communications, reports, and presentations on behalf of executive leadership.
• Conduct research, compile information, and prepare briefing materials to support executive decision-making.

Travel & Event Coordination

• Arrange detailed travel itineraries, including flights, accommodations, and ground transportation.
• Anticipate and address scheduling changes or travel-related issues promptly.
• Support the planning and execution of corporate meetings, events, and engagements.

Administrative & Personal Assistance

• Handle confidential matters with the highest level of professionalism and integrity.
• Assist with personal errands and responsibilities for the Owner and COO as required, ensuring efficiency and discretion.
• Serve as a trusted liaison between executive leadership and external partners, clients, and contacts.

Staff & Operational Support

• Coordinate with enterprise and estate staff to ensure smooth operations across business and personal commitments.
• Support communication and collaboration across departments to align with executive priorities.
• Provide leadership in fostering a positive and productive team environment.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum 5 years of experience supporting executives or senior leaders.
• Exceptional organizational, prioritization, and time-management skills.
• Strong interpersonal abilities with a focus on relationship-building.
• Proven ability to manage sensitive information with discretion and professionalism.

Benefits

• Keys in Hand Program ($1,500 a month, down payment support for a home)
• Relocation assistance
• Health & dental coverage
• Life insurance
• Long-term disability
• Employee Wellness Program

Application Process

Qualified candidates excited to join our team as an Executive Assistant should submit a cover letter and resume outlining relevant qualifications and experiences. We thank all applicants for their interest; however, only those selected for further consideration will be contacted.

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